Our contract for working together

The following terms and conditions are provided so that you and I both have a clear understanding of what is involved in working together. If you have any questions or concerns, please don’t hesitate to raise them with me.

General overview

  • These terms and conditions apply to any work done on behalf of the Client (you) by me (Lucy Ridout of Lucy Ridout Editorial​).
  • I will provide editorial services agreed upon (in writing) by myself and the Client.
  • The work will be carried out by me, using my own equipment. I will not subcontract editing projects, or parts of projects, to third parties.
  • I confirm that I am self-employed, am responsible for my own income tax and National Insurance contributions and will not claim benefits granted to the Client’s employees.
  • I am not VAT-registered.
  • The contract of service requires that the Client acknowledges, in writing (including email), that they have read, understood and agreed to these terms and conditions.

Project terms

  • Prior to commencement of the editing work, the Client and I will agree, in writing (including email), the terms of the project:
    • the medium in which the service will be carried out (e.g. in Word)
    • how the manuscript will be annotated (e.g. Track Changes in Word)
    • the length of time required to complete the project, as advised by me
    • a fee for the project, based on a quotation supplied by me, in writing (including email), following my evaluation of the material to be edited
    • the date by which the Client will deliver the manuscript to me
    • the latest date by which the completed project will be returned, following my advice to the Client
  • The Client must send the project manuscript in its entirety. 
  • The Client cannot make further changes to the manuscript once it has been sent, unless otherwise agreed.
  • Please note that if, on receipt of the project to be worked on (or at an early stage), it becomes apparent that significantly more work is required than had been anticipated in the preliminary discussion or from the sample supplied, I may renegotiate the fee and/or the deadline or decline to carry out the work.

Fees and invoicing

  • A quotation for fees is supplied after an evaluation of a representative sample of the manuscript to be worked on and a discussion with the Client as to what is required.
  • Once the Client and I have agreed the fee, it is non-negotiable unless the Client extends the word count of the job or requests additional services. In this case, a revised quotation and job-completion date will be negotiated.
  • Unless otherwise agreed, I will supply the Client with an invoice immediately upon return of the completed project. 
  • If the project is lengthy, I may invoice periodically for completed stages, as agreed in advance.
  • Payment should be made within 30 days of receipt of invoice for completed edits.
  • Under the terms of the Late Payment of Commercial Debts (Interest) Act 1998, I reserve the right to charge interest and compensation should payment exceed 30 days.

Deposits and confirmation of booking

  • To secure an editorial slot, the Client will pay a deposit of 50 per cent.
  • The deposit will be deducted from the final invoice issued when the editing work is complete.
  • The booking is considered confirmed once the deposit has been paid by the Client and received by me.
  • All deposits are non-refundable.

Cancellation policy

  • Both the Client and I have the right to terminate a contract for services at any time if there is a serious breach of its terms.
  • The Client is free to cancel a service for any reason by providing me with written notice (including email); I must acknowledge this cancellation in writing (including email) for this to be valid.
  • The Client will remain obligated to pay a fee proportionate to the amount of work already completed (if any) if this amount is larger than the deposit paid.
  • I may cancel a service at any time for any reason by providing written notice (including email) to the Client. In the unlikely event that I cancel a service, I will provide a prorated refund of any overages of fees paid (including the deposit).
  • If, in the unlikely event that the Client is touched by extraordinary or difficult circumstances that cause cancellation or delay (e.g. family crisis, illness, bereavement), the Client should contact me to discuss the terms of the cancellation policy. I aim to be fair and helpful at all times.
  • If I am touched by extraordinary or difficult circumstances that cause cancellation or delay, I will contact the Client in writing at the earliest opportunity and do my best to renegotiate the timeframe of the project or find an alternative supplier of editing services. The deposit will be refunded.

Confidentiality

  • The Client’s files will be kept confidential and will not be shared with anyone.
  • I will not, under any circumstances, upload the Client’s files to external websites or distribute them to third parties unless specifically authorised to do so, in writing, by the Client. I do, however, use Dropbox as a cloud storage system.
  • See my Privacy policy for how the Client’s data is protected in compliance with the terms of the Data Protection Act 2018.

Copyright

  • All content delivered to me by the Client for the editing project is owned by the Client.
  • In this respect, the Client agrees to hold me harmless from and against all claims, liabilities and expenses arising out of any potential or actual copyright or trademark misappropriation or infringement claimed against them.
  • Following payment of my invoice, any content created by me to be included in the substance of the Client’s revised and/or published manuscript will become the copyright of the Client unless otherwise agreed.
  • The copyright of any content created by me for the purposes of critiquing the Client’s manuscript, including the Editorial Notes, will remain mine. 
  • The Client may not share the content of the Editorial Notes, quote from them or use them as part of their promotional publicity without prior written permission from Lucy Ridout.

Acknowledgements in published works

  • There is no requirement for the Client to mention me in the published work’s acknowledgements section. However, the Client agrees that I will have the opportunity to review any such mention prior to publication or to decline to be mentioned.

Legal jurisdiction

  • This agreement is subject to the laws of England and Wales, and both the Client and I agree to submit to the jurisdiction of the English and Welsh courts.
  • The exclusive venue for any arbitration or court proceeding based on or arising out of this Agreement shall be London, England.